International Travel Protocols

Protocol for International Travel

As part of the College's risk management strategies to ensure the health and safety of every member of the Spelman Community traveling abroad, we have continued to adhere to the U.S. State Department travel advisories.

Step 1: Smart Traveler Enrollment Program (STEP)
We require every faculty, staff, and student traveling abroad to enroll in the Smart Traveler Enrollment Program (STEP), a free service offered by the Bureau of Consular Affairs which enables travelers to receive security warnings and alerts, locate them in an emergency, and enable family and friends to contact them in an emergency, whether natural disaster, civil unrest, or family emergency.

ENROLL IN STEP

Step 2: International Travel Authorization Form / Health and Accident Insurance Policy
For effective tracking of international travels, assessment of travel destinations, and eligibility for coverage under Spelman's health and accident insurance policy for international travel, we require that for each travel, every member of the Spelman Community must complete the International Travel Authorization Form.

The traveler must have the destination address and contact phone number ready before completing the form. Normally, the College does not approve travels to destinations on the U.S. State Department warning lists.

The International Travel Authorization Form is required to request advance approval for each international travel. Failure to complete this form and seek approval prior to travel will result in the traveler not being covered under Spelman’s health and accident insurance policy for international travel.

Where applicable, reimbursement for expenses related to the travel will not be approved without prior approval. Once the approval is granted, the traveler will receive both the summary of benefits and an ID card document issued by ACE American Insurance Company from the Gordon-Zeto Center.

Complete the International Travel Authorization Form at least one week before travel. Your OneSpelman login is required to access the form on eTrieve.

International Travel Authorization Form